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Corporate Gift Advise
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1.) Introduction
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2.) What Are Gifts and Incentives?
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3.) When to buy for Clients?
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4.) When to buy for Employees?
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5.) Gifts for Clients
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6.) Gifts for Employees
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7.) Gift Etiquette
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8.) How Much Should You Pay?
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9.) Do's and don'ts for client gift-giving
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10.) Do's and don'ts for employee gift-giving
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1. Introduction
Studies
have long indicated that the cost of acquiring new customers is
far more than the cost of retaining existing ones. The same goes
for your hardworking employees-- naturally you want to hold on
to your shining stars. You can do so with corporate gifts and
incentives.
In today's job market, keeping your
employees happy is critical. Offering a beefy benefits package
isn't your only option. Gifts and incentives will keep employees
smiling. Same goes for your clients-your thoughtfulness could
keep them from taking their business elsewhere.
Even small businesses can find ways to
work gifts and incentives into their tight budgets. Investing in
a gift will cost you, but it's a long-term investment in the
relationships you have with your employees and clients. That
easily outweighs any price tag.
You appreciate your clients and your
employees; it's well worth it to take the effort to show them.
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2. What Are Gifts and Incentives?
It's important to
realize that corporate gifts are not promotional
items. Giving a gift or incentive is completely
different from giving a promotional item-save
your logo-laden tchochkes ("CHOCH-kees") for
trade shows.
Corporate gifts are
given to clients with whom you have an ongoing
working relationship. They can also be given to
your very own employees to recognize outstanding
performance or for a personal achievement like a
promotion or birthday.
Take note that sales
incentives differ from gifts. They recognize
employees who reach a certain goal-and employees
work to achieve these goals in order to get the
incentive. Incentives can range in value and
type but are usually more extravagant than
corporate gifts.
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3. When To Buy For Clients
You may immediately think
of the holiday season as the time when
businesses give corporate gifts to their
clients. But there's no gift giving protocol
that requires you to stick to the holiday
season. In fact, you can separate yourself from
the pack by giving in the off-season.
For
example, think about giving a
gift after the completion of a
big project you've worked on
with your client. Or how about
recognizing a special event? Did
your client just open a new
office? Gifts are a thoughtful
way to say "congratulations."
There
are definitely many appropriate
times to give gifts-there are
also times when you absolutely
should NOT give gifts. For
instance, don't give a gift
during a bidding process. It
could easily be taken as
bribery. And if you don't have a
friendly or close relationship
with a client, it's best to not
to give gifts of any real
significant monetary value.
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4. When To Buy For Employees
Like clients,
holidays are a
popular time to
buy for
employees. It's
a good way to
say "thanks for
a great year"
and the best
time to give an
annual bonus.
Recognize
personal
achievements,
like birthdays,
promotions, and
the birth of a
child with
gifts-even
something small
is thoughtful
and chances are
it will be much
appreciated.
As far as
incentives go,
the choices are
all over the
map. Although
you may be most
familiar with
sales
incentives, they
aren't just for
sales employees.
A marketing team
that generates a
killer campaign
by deadline, or
an engineering
team that gets a
great Web site
up and running
ahead of
schedule, are
targets for
incentives.
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5. Gifts for Clients
Now that
you've decided
when to give,
the question is
what to give.
And it isn't
that easy--you
have lots of
options.
Food is a
very popular and
cost-effective
choice.
Chocolate, wine
or other liquor,
fruits,
cheeses-the
options are
endless. Popular
non-food gifts
that are also
fairly
inexpensive
include flowers,
tickets to
events, and
items for the
office.
Whatever you
give,
personalizing it
can score you
big brownie
points. Think
back to your
conversations
with your
client. Did he
or she mention a
special hobby?
If the gift
coincides with
the hobby, you
can count on
your
attentiveness
being
appreciated.
For example,
if your client
mentioned a love
of fishing, a
simple book on
fishing will do
the trick. Even
just
personalizing an
item with their
name will be
seen as
thoughtful.
Stay away
from charitable
donations--
although giving
to a worthy
cause can seem
like a
fail-safe, it
isn't very
personal.
Clients who
don't believe in
the cause of a
particular
charity may find
the gift
offensive.
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6. Gifts for Employees
Plaques and
trophies are a
great way to
recognize a
special
achievement your
employee makes.
They're personal
and can be
displayed
wherever the
employee
chooses.
Bonuses are a
good idea for
employees. The
idea may seem
impersonal, but
you can be sure
money will be
well received.
It can be given
as a year-end
gift, or as an
incentive.
Of course, an
incentive
doesn't have to
be money; it can
be a trip, or
even a car. Keep
in mind that the
bigger the
incentive, the
harder your
employees will
work for it.
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7. Gift Etiquette
The
number-one rule,
with both
employees and
clients, is to
not offend! And
that doesn't
just mean not
giving Santa and
reindeer-shaped
cookies to your
Jewish client.
There are many
other ways to
offend that you
need to make
sure to avoid.
Find out any
gift-giving
policies-especially
with clients.
Give a call to
the business and
ask the
receptionist or
the personnel
department. You
may not even
realize that
your own company
has a policy, so
check it out
before choosing
a gift for your
employees.
Extravagant
corporate gifts
(not incentives)
are
inappropriate.
Not only do they
come across as
bribery with
clients, they
can make the
recipient feel
uncomfortable
(especially if
they want to
return a gift).
You may feel
like delivering
the gift in
person, which is
fine. Just don't
wait around
while they open
it. On the other
hand, if you've
sent the gift
through the
mail, don't
confirm arrival
by asking the
recipient if
they've received
it. Call the
vendor instead.
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8. How much should you pay?
You don't
have to spend a
lot to make a
good impression
with your
clients or
employees.
It's common
for businesses
to spend less
than $50 total
for each client
gift. It's also
common to tailor
each gift to
specific
clients-if they
do more business
with you, you
may want to
spend more on
them.
Monetary
gifts for
employees are up
to you-they can
be a set amount,
a percentage of
certain
earnings, or a
percentage of
the employee's
salary.
If you're a
small business
and considering
an incentive
program, a big
trip or car is
probably out of
the question.
Instead,
consider
awarding a day
trip to
somewhere close
by like an
amusement park
for the family,
or
leisure-oriented
items like show
tickets,
mountain bikes,
a trip to a day
spa, or a night
at a swank
hotel.
Even if you
are on a tight
budget, you can
still give gifts
and incentives.
Just be
creative. Put
the word out
that you're
looking for
help. There
could be some
creative and
crafty people
right within
your
organization who
are willing to
help you out
with ideas or
the actual
gifts.
With all of
the options out
there, gifts and
incentives are
affordable. And
just think --
gift-giving and
incentive
programs are not
just a sign of
generosity; they
are an important
part of
maintaining
positive and
healthy
relationships
with both your
clients and
employees.
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9. Dos and Dont's for client gift giving
DO think twice about gifts for people of the opposite sex
Extra care should be taken that gifts are not misinterpreted as being
intimate in any way.
DON'T send a group gift unless everyone knows each other
If your client is a large company and you work with multiple people at
that company, sending a group gift is appropriate. However, the
recipients should know and work with one another, and the gift should be
sent to a neutral location.
DO check vigorously for mistakes in personalized gifts
Personalizing gifts is great, but make sure to check and double-check
the spelling of everyone's name --both when the order is being sent out
and when the gifts come in. Nothing is more disappointing than a
misspelled name when the employee is supposed to feel recognized.
DON'T reciprocate automatically
If a person sends you a gift, there is no need to give in return. But do
make sure to acknowledge the gift and thank the giver for his or her
thoughtfulness.
DON'T overlook international etiquette
If your gift is being sent overseas, make sure you learn about local
customs first. It's easier than you realize to inadvertently offend
someone or send the wrong message. Also, to make sure your recipient
won't have to pay a tax or duty on the gift you send, you may want to
consider ordering their gift locally.
DO be aware of dietary restrictions
If your client gift is intended for a specific person, not being aware
of someone's religious, ethical, or medical restrictions in their diets
could be seen as careless.
DON'T forget the assistants
Your clients' assistants will appreciate the fact that you remembered
them --and so will their bosses.
DO send different gifts
If you have a stable set of clients, give different gifts every year so
people can look forward to what you've come up with this year.
Otherwise, you can seem stale: "Here's the fruit basket from Acme --
again."
DON'T give gifts to former clients
Doing so will undoubtedly be seen as an attempt to win back their
business. If you must send something, send a card, but not for more than
one year after the termination of the relationship.
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10. Dos and Dont's for employee gift giving
DON'T play favorites
When giving gifts to all of your employees,
there should be no distinction between them --
consider them all equals. Accordingly, the value
of their gifts should all be within a couple of
dollars of one another.
DO be consistent
By the same token, all employee gifts should be
similar in nature. A personal gift for one
employee means personalization for all.
DON'T discriminate on the basis of sex
Buying obviously different types of gifts for
men and women is considered inappropriate.
DO remember everyone
This includes the cleaning staff and other
regular contractors or part-timers.
DON'T restrict gifts to work-related ones
Giving gifts that can be used at home can be a
plus for everyone. That way, employees don't
feel compelled to have their gift sitting on
their desk or in their office.
DON'T throw a party and call it a gift
If it's a party, say it is. Calling it a gift is
just plain tacky.
DO make returns easy
Of course, no one wants to have their gifts
returned -- but those who make it easy to do so
are always appreciated.
DON'T be careless when giving food gifts
If you're giving food and your office is small
enough, keep in mind those whose diet is
restricted by religion, personal ethics, or
health. If you don't, it may appear that you
don't care enough about the person to find out.
DO be discreet if you're not giving to
everyone
If you are personally giving gifts to only some
employees, use discretion. You may want to do it
out of the office if there's a chance it will
come across as favoritism.
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